GIIS 2013 - Trento Italy
28-31 October 2013


Submission (firm)
18 Aug. 2013
28 July 2013
Authors Notification
02 Sept. 2013
Camera Ready Due
30 Sept. 2013
Registration Deadline
30 Sept. 2013







Author Instructions for Camera Ready Paper Submission »
The following six steps give you detailed instruction to prepare the camera-ready package to be submitted. These are critical and needs to be followed carefully:

1. Perform your Registration,
2. Complete the Copyright Form
3. Submit the Copyright Form
4. Format final version of paper
5. Generate Xplore-compatible PDF Format Paper
6. Submit the Final PDF version on the EDAS system

Failure to comply with all the required elements will lead to the removal of the paper from the technical program and the conference record.

Step 1: Perform your Registration
For each accepted paper, either FULL or SHORT, at least one author must register at a FULL registration rate for the conference by September 30, 2013.
For registration information, go to registration link

Step 2: Complete the Copyright Form
To complete the Copyright Form, you can use the following MS Word or PDF templates. MS Word verison can be uploaded on the following link.
PDF verison can be uploaded on the following link.

Step 3: Submit the IEEE Copyright Form
The completed Copyright Form (i.e. filled and signed) should be uploaded electronically using EDAS along with the final camera-ready version of your paper (see Step 6).
In addition, the Copyright Form must be sent by email to: nadjib.achir@univ-paris13.fr. Your must complete and upload/send the copyright no later than September 30, 2013. If you fail to comply with this, your paper could not be included in the conference record.

Step 4: Format final version of paper
Please read the reviews and follow the reviewers' recommendations for revising your final paper. To guarantee good quality proceedings contents, your paper must comply with the GIIS 2013 paper specifications. In particular, this means:

Full paper length is limited to 6 double column pages in a font no smaller than 10-points. (Up to 8 pages if the per-page extra fee has been payed during registration).
Short paper lengh is limited to 3 double column pages in a font no smaller than 10-points (No extra page is allowed).
Two-columns IEEE Conference Template must be used.
PDF format only is accepted.
Do NOT page number your manuscript.
Do NOT apply security settings to your PDF file.
Do NOT include hyperlinks in the document (e.g., clickable web site addresses in the references).

Guidelines for preparing proceedings-style manuscripts are available for LaTeX and Microsoft Word users in a specific template, at the following link. Print out a hard copy of the paper for final content review. Review very carfully the formatting requirements. In particular, check acknowledgments, equations, and author affiliations.

Step 5: Generate Xplore-compatible PDF Format Paper
IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore. The new IEEE Xplore Requirements for PDF will be enforced. All conference articles submitted for inclusion in IEEE Xplore must be in Xplore-compatible PDF format. You can find information about the paper verifications in the following:

PDFExpress

 

Introduction to IEEE PDF eXpress

GIIS 2013 has registered for use of the IEEE tool: IEEE PDF eXpress.

According to the new IEEE Xplore Requirements for PDF, all conference articles submitted for inclusion in IEEE Xplore must adhere to the IEEE Xplore PDF specification for compatibility.

IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

It is important to note that submitting a file to IEEE PDF eXpress is only for creation of a compliant PDF file, you must still submit your final paper through EDAS.

 

Instructions for IEEE PDF eXpress

1. Access the IEEE PDF eXpress site

First-time users:

Previous users, but using it the first time for a new conference:

Returning users:

a. Click "New Users - Click Here".

a. Enter 32482X for the Conference ID, your email address, and enter the password you used for your old account.

a. Enter 32482X for the Conference ID, email address and password.

b. Enter 32482X for the Conference ID, your email address,
and choose a new password. Continue to enter information as prompted.

b. When you click "Login", you'll receive an error saying you need to set up an account.
Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account
for access to this new conference.

c. Check that the contact information is still valid, and click "Submit".

c. You will receive online and email confirmation of successful account setup.

d. You will receive online and email confirmation
of successful account setup.

2. For each conference paper, click "Create New Title".

3. Enter identifying text for the paper (title is recommended but not required)

4. Click "Submit PDF for Checking" or "Submit Source Files for Conversion"

5. Indicate platform, source file type (if applicable), click Browse and navigate to file,
and click "Upload File". You will receive online and email confirmation of successful upload.

6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached.
If you submitted a PDF for Checking, the email will show if your file passed or failed.

Options(choose one)

If the PDF submitted fails the PDF check:

If you are not satisfied with the IEEE PDF eXpress-converted PDF:

If the PDF submitted passed the PDF Check, or you are satisfied with your
IEEE PDF eXpress-converted PDF:

Option 1

Submit your source file for conversion PDF Check, or by clicking Try again, then
Submit Source Files for Conversion.

Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion)

Option 2

Read the PDF Check report, then click "The PDF Check Report" in the
sidebar to get information on possible solutions.

Submit a PDF by clicking Try again,then Submit PDF for Checking

Submit your IEEE Xplore compatible PDF [through PaperPlaza].

Option 3

"Request Technical Help" through your account.

"Request a Manual Conversion"through your account.

IEEE PDF eXpress converts the following file types to PDF:

Rich Text Format
Freelance
(La)TeX (DVI and all support files required)*
PageMaker
FrameMaker
QuarkXpress*
Word Pro
Microsoft Word
WordPerfect

* For documents created in formats that do not embed source files, include all support files with the final manuscript in a folder. Put this folder in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.

IMPORTANT: A DVI (DeVice Independent file) is required for LaTeX conversions, in addition to all associated image files. Make sure that your LaTeX system can output a DVI, otherwise it cannot be converted. Be sure also to check that your images are properly referenced, and that DVI can handle the image file types used (DVI does not handle some newer image types, such as *.png).


Step 6: Submit the PDF Paper File on the EDAS system
To appear in the proceedings of the conference we must have the final camera-ready version of your paper by October 7th, 2013 (new deadline). This camera-ready version should be uploaded electronically through EDAS. Please update the author names, the title, and the abstract of your paper on EDAS as well.

Preparation of Oral Presentations »
Full paper presentation consists of 20 minutes of oral presentation, including an overview of the problem, the novel approach in the paper and results. An additional 5 minutes are available for discussion with the attendees. The presenter should prepare a reasonable number of slides in their electronic document, so as not to exceed the 20 minutes time. Typically, one slide is presented in one to two minutes. Additional illustrations could be prepared to support possible answers to attendees' questions.
Instructions for Poster Presentations »
There will be 2 poster sessions (Tuesday 29 and Wednesday 30 October). Posters will be grouped by topic. Please refer to the final program to know on which day you have to present your poster. Posters will be displayed all day. Authors are responsible for setting up their poster at the beginning of the day and removing it at the end of the day. Each poster board will be identified by a poster number. Refer also to the final technical program to confirm the number assigned to your poster presentation. Authors are asked to present their posters during the poster presentation sessions (10:00 to 11:00) to discuss their findings with participants and answer any questions. Poster boards will be provided to display poster presentation materials. All posters should be based on the submitted short papers as accepted by the Technical Programme Committee. The Poster Board Number will be posted on site. Please bring your poster with you. Design your poster so that it is easy to read and include some visuals. Allocate the top of the poster for the title and authors' names and affiliations. Remember the audience may have a short time frame to read your poster.